Share this Job

Senior Accounts Payable Representative

Location: 

White Plains, NY, US

Summary

New York Power Authority’s (NYPA) Accounts Payable Unit is responsible for processing all payments and meeting  regulatory and audit requirements. 


The Accounts Payable function ensures the timely and correct processing of vendor invoices for charges incurred in Headquarters and at the various Plants operated by NYPA, and employee travel expense reimbursements. Ensures compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies and Procedures. Provides various services to customers (vendors, employees, Facilities, Accounting, Procurement, and Internal & External Audit). Interface with internal and external customers, & other cross functional units within the organization. #LI-CJ1

Responsibilities

  • Responsible for processing invoices from vendors, and performing invoice verification to ensure that invoice charges are accurately and timely posted for payment in compliance with Prompt Payment Policy. 
  • Ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies & Procedures.
  • Perform invoice verification procedures prior to invoice posting and post invoices for payment 
  • Perform daily payment processing for all sites and perform necessary audit procedures to ensure payment files are accurately transmitted and processed.
  • Follow up with responsible departments in obtaining outstanding invoice approval requests and resolve identified invoice discrepancies. 
  • In coordination with Accounts Payable staff and SAP Team, complete required testing related to Accounts Payable Modules before periodic upgrades of SAP System are implemented 
  • Audit employee expense statements to ensure compliance with the Corporate Travel & Meal Policy and verify supporting documents (receipts & travel itinerary).  
  • Perform audit procedures to verify that checks in Bank Confirmation Report agree to SAP Check Register daily. Discrepancies are to be investigated immediately. 
  • Provide assistance/support with the Travel System to end users for all sites. Follow up with employees and approvers with open expense statements by ensuring appropriate actions with invoice issue/problems are resolved and reimbursements are made timely. 
  • Responsible for other  assignments such as the following: 
  1. Prepare various funding analysis reports as required by other departments for funding purposes. 
  2. Provide support to Assistant A/P Manager, prepare and issue accurate 1099’s for Account Payable as required by IRS. Research IRS rules in reporting extraordinary 1099 payments.
  3. Prepare FOIL responses

Knowledge, Skills and Abilities

  • Intermediate invoice processing skills in large corporate environment
  • Demonstrate good problem-solving skills to address and resolve Accounts Payable related problems in a timely manner. Highly developed critical thinking, including the ability to deal with ambiguity, and advanced analytical, problem-solving and troubleshooting capabilities.
  • Ability to manage change and  influence both Management and end users in accepting system / procedure improvements. 
  • Ability to adapt to a fast pace and demanding environment
  • Ability to troubleshoot and provide great  customer support . 
  • Excellent  oral and written communication skills to interact effectively with all levels of organization internally and external customers. 
  • Ability to think creatively and quickly to solve unexpected system problems in an emergency and the ability to follow up with long term solutions. 
  • Ability to enforce timely invoice approval by requesting departments in order to comply with the Prompt Payment Policy and maintain good relationships with vendors. 
  • Strong collaboration mindset with an ability to cultivate productive relationships with stakeholders, peers and teams.
  • Understanding of the complete procurement cycle including 3-way match concept (relation between Procurement, Invoices Posting).
  • Advances skills in Microsoft Office applications including Excel, Power Point and Word. 
  • Working knowledge and experience in fully computerized Financial Systems
     

Education, Experience and Certifications

  • Bachelor’s degree required; Business, accounting or related discipline preferred
  • Minimum of 3 years of working experience 
  • Experience working in payables, billing, accounting or related field such as audit, analytics preferred
  • Hand on experience with a fully computerized Accounts Payable System (preferably SAP) will be given additional preference
     

Physical Requirements

N/A

 

The New York Power Authority is an Equal Opportunity Employer                       

New York is Powered by You

We are a team of over 1,900 energy technologists, IT specialists, business experts, hydro engineers, and other professionals leading the energy revolution. With state-of-the-art technology, advanced R&D, and a modernized infrastructure, we provide New Yorkers with low-cost, clean, reliable power — and we are well on the way to becoming the first fully digital utility in the country. At NYPA, you will be empowered to think big, do good, and transform the energy industry.

NYPA on Forbes "Best of" - again!

NYPA is ranked by Forbes as one of America's best midsize employers for 2022 for the fourth consecutive year! Browse today and apply.

 

 

 

 

 

 

 


Nearest Major Market: White Plains
Nearest Secondary Market: New York City

Job Segment: Accounts Payable, Bank, Banking, ERP, SAP, Finance, Technology