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Assistant Manager Accounts Payable

Location: 

White Plains, NY, US

Summary

The role of the Assistant Manager is to provide support and assistance to the Accounts Payable Manager in supervising, planning and coordinating activities performed by Accounts Payable staff in conjunction with timely and accurate processing of HQ incurred charges including vendor invoices, employee related expenses, and special customer program related charges. Ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies & Procedures.
New York Power Authority’s (NYPA) Accounts Payable Unit is responsible for processing all payments and meeting the regulatory and audit requirements.
Interface with principal managerial levels such as Controller, Accounting, Budget & IT Directors & other cross functional units withing the organization.
 

Responsibilities
  • Assist the Accounts Payable Manager to plan and coordinate activities performed by HQ Accounts Payable staff in conjunction with timely and accurate processing of HQ incurred charges including vendor invoices, employee related expenses, and special customer program related charges.
  • Ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies & Procedures.
  • Perform daily payment processing for all sites and perform necessary audit procedures to ensure payment files are accurately transmitted and processed.
  • Oversee the processing of accurate 1099's for Account Payable and ProCard vendors as required by IRS, reviewing of potential 1099 vendors, and research IRS rules in reporting extraordinary 1099 payments.
  • Perform sample review of Employee Travel Expenses and Non-Po Related Invoices monthly as recommended by Internal Audit.
  • Perform final review of Accounts Payable Procedural Manual / End User Procedures updated by A/P staff annually to ensure they are complete and current.
  • Select and roll out additional ERS vendors
  • Perform necessary audit procedures daily to verify that all posted employee expenses in Accounts Payable are supported by hard copies of expense statements submitted via SAP Travel Module.
  • Obtain bi-monthly electronic approval from responsible approvers using SAP customized report with detailed information to ensure that all air charges paid by NYPA are approved timely.
  • Facilitate Accounting in streamlining bank reconciliation of A/P disbursement checks
  • In coordination with Accounts Payable staff and SAP Team, perform required testing related to Accounts Payable Module before periodic upgrades of SAP System are implemented.
  • Interface with HQ and facility Procurement and Warehouse staff in addressing issues related to procurement & receiving; recommends resolutions and streamlined processes
Knowledge, Skills and Abilities
  • Proven business improvement champion with financial management experience at a demanding complex organization.
  • Highly developed critical thinking, including the ability to deal with ambiguity, and advanced analytical, problem-solving and decision-making capabilities.
  • Strong collaboration mindset with an ability to cultivate productive relationships with stakeholders, peers and teams.
  • Capable to manage change and influence both management and end users in accepting system / procedure improvements.
  • Must be able to undertake leadership role in bringing various cross-facility issues to conclusion, and implement standardized Accounts Payable procedures / processes throughout NYPA Payable Groups.
  • Excellent oral and written communication skills.
Education, Experience and Certifications
  • Bachelor's Degree in Accounting or equivalent business experience is required.
  • 5 - 8 years working experience in all aspects of General Accounting or equivalent business experience is required, with at least minimum 3 years of Accounts Payable supervisory working experience or equivalent
  • Working experience of SAP System including Accounts Payable Module, Procurement Module, Inventory Module and Financial Accounting Module is preferable.
  • Thorough understanding of the complete procurement cycle including 3-way match concept (relation between Procurement, Invoices Posting).
  • Knowledge of application of Generally Accepted Account Principles (GAAP) is useful.
  • General knowledge of utility industry preferred
  • Advanced skills in Microsoft Office applications including Excel and Word
Physical Requirements
  • Limited travel, primarily within New York State
  • Valid NYS Driver’s License
     

 

The New York Power Authority is an Equal Opportunity Employer                       

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Nearest Major Market: White Plains
Nearest Secondary Market: New York City

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