Civil Rights Inclusion Project Specialist II

Summary

The Office of Civil Rights (OCRI) provides leadership and strategic direction in creating and nurturing a workplace that is inclusive, respectful and free from discrimination, intolerance, harassment and retaliation. This position champions an inclusive work environment and respectful treatment, and demonstrate inclusive behaviors through actions and communications. The Specialist must be highly organized, detail oriented, and a great communicator. #LI-CJ1

Responsibilities

• Provide administrative and meeting support to the Chief Diversity, Equity and Inclusion Officer (CDEIO) and the OCRI team 
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, creating decks/presentations and preparing communications on the executive’s behalf  
• Manage calendar, including scheduling meetings, appointments, and travel arrangements 
• Manage and prioritize tasks, keeping the OCRI staff advised of time-sensitive and issues, ensuring deadlines are met 
• Maintain confidential records and files, ensuring all information is organized and easily accessible 
• Assist with event planning and coordination, including conferences, meetings, and special projects as needed; including scheduling, sending reminders, and organizing catering when necessary 
• Conduct research and gather information for the preparation of documents, reports, tables, and charts 
• Manage and prepare meeting materials, facilitate meetings when needed and attend leadership meetings as needed 
• Coordinate and manage requests for data and other internal and external communications 
• Independently respond to inquiries and route them to the appropriate administrative staff
• Serve as the primary contact for on answering phones, forwarding calls and taking messages 
• Perform minor accounting duties and collaborate with diversity vendors and oversee CRI invoices and expenses 
• Partner with Corporate Communications to disseminate CRI event or initiative messaging 
• Perform additional related duties as assigned 

Knowledge, Skills and Abilities

• Demonstrate strong communication skills (written & verbal), outstanding presentation and facilitation skills 
• Demonstrate discretion in highly sensitive or confidential matters, sound judgment and decision making are critical 
• Committed advocate for the advancement of diversity and champion of building inclusive work environments 
• Knowledge of diversity & inclusion principles, Equal Employment Opportunity (EEO) and affirmation action laws & regulations 
• Ability to successfully manage multiple projects simultaneously 
• Ability to effectively interact with a wide variety of management and union employees, as well as with external representatives 
• Strong attention to detail and accuracy 
• Ability to work independently and as part of a team, with excellent interpersonal skills 
• Proficient in Microsoft Office applications, including but not limited to: Outlook, PowerPoint, and Excel 
• Knowledge in Microsoft Power Automate and Power Platform preferred 

Education, Experience and Certifications

• Minimum of Associate’s Degree 
• Minimum 3 years of related experience providing executive and administrative support in a professional setting 
• Awareness of diversity, equity and inclusion matters in the utility industry preferred 
• DEI experience such as leadership of a Business Resource Group preferred  

Physical Requirements

• Requires the ability to travel 15-25% of the time primarily within NY State
• Must have a valid driver license and favorable motor vehicle report