Contract Management Specialist

Summary

Strategic Supply Management (SSM) supports NYPA’S and NYS Canals Corporation VISION2030 and beyond with safe, risk-averse, cost-effective, and timely Contracts. Upholds NYPA Values, Ethics, and Guidelines and enables NYPA to achieve its goals by being a strategic partner to our business stakeholders. Develops deep market knowledge aligning with NYPA’s major spend categories and leads in capability and technology to sustainably develop local economics and utilize diverse suppliers. 

Develops purchase requisitions. Supports Procurement Contracts and Bid Administration efforts from an End User perspective. Manages Supplier Contract portfolio - ensuring funds are available for anticipated work, continuity of service (working with SSM to extend contracts and/or add dollars based on Trustee limits, as well as transfer ongoing work to new contracts), gathers supporting documentation to assist with issuing contract change orders to modify T&Cs as needed. Communicates and engages with Suppliers on department procedural changes, coordinating specific project trainings and assisting with contract questions or concerns in conjunction with SSM and Legal. Documents performance and service level agreements and monitors vendor/supplier performance against those agreements.

Responsibilities

• Execute the development requisition packages for Operations, ensuring alignment with procurement policies and contract awards.
• Review and analyze memos and proposals, ensuring they align with NYPA protocols and provide actionable insights to project managers.
• Coordinate deliverables and advise project managers on contracting procedures including extensions and the RFP process.
• Proactively understand each department’s procedure to effectively guide project managers and streamline their contracting process.
• Facilitate and document meetings with contractors and/or business partners.
• Troubleshoot and resolve procurement-related issues, working closely with project managers and other departments.

Knowledge, Skills and Abilities

• Familiarity with Utility industry, accounting procedures, and procurement policies. 
• Excellent interpersonal skills, proficient in organizing and presenting information, effective with various stakeholders.
• Capability to handle projects independently, solving complex contract-related issues, and developing multiple solutions.
• Good project management skills, adept at coordinating among various parties, managing tasks to meet deadlines.
• Recognizes issues during analysis, capable of working independently, providing alternatives to supervisors.

Education, Experience and Certifications

• Requires a bachelor’s degree in Engineering, Business Administration, Public Administration, or equivalent combination of education, training, and experience.
• Minimum 2 years of experience or an equivalent combination of education and experience.

Physical Requirements