Department Administrator, Internal Audit

Summary

The Department Administrator, Internal Audit serves as a trusted member of the Internal Audit Leadership Team, supporting effective department operations and the coordination of key governance activities. This role manages complex calendars, Audit Committee and Board deliverables, department communications, and action item tracking to ensure priorities are executed efficiently and on time.

The role also supports strategic initiatives, audit observation follow‑up, stakeholder engagement, executive reporting, and the operational cadence of the Internal Audit function. Acting as a central coordination point across Internal Audit, management, and key stakeholders, this individual drives accountability, consistency, and execution across departmental initiatives—including meeting logistics, materials preparation, minutes, routing, and timely submissions.

Success in this role requires exceptional organizational and communication skills, sound judgment, discretion with confidential information, proactive problem‑solving, and the ability to anticipate needs and drive follow‑through in a fast‑paced environment. Advanced proficiency with PowerPoint, Excel, Teams, and SharePoint is required.

Responsibilities

• Provide advanced support such as, developing solutions for efficient workflow and support for special projects and initiatives. 
• Under minimal supervision, responsible for the administrative functions of the office.  Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for  Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to  Management's email. May compose memos, transcribe notes, and research and create presentations.

Knowledge, Skills and Abilities

• Strong software and computer skills to perform a variety of moderately complex assignments. .
• Experience performing administrative support duties in support of others.
• Excellent ability to organize,  and have strong attention to detail.
• Recognize and maintain confidential information.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments.
• Thorough understanding of the Department’s/Site’s operations, organization & Company procedures.
• Excellent verbal and written communication and interpersonal skills to effectively communicate with internal and external stakeholders.
• May require a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.

Education, Experience and Certifications

• High school diploma or GED certificate required.
• May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.
• Minimum 4 years of experience.

Physical Requirements

Up to 10% travel primarily within New York State. Ability to sit at desk for long duration of time.