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Department Administrator

Location: 

White Plains, NY, US

Summary

Responsible for providing assistance, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning. 

Responsibilities

Perform administrative functions for the Business Unit. Responsible for coordination and oversight of all materials to be approved by these offices. 

  • Ensure overall compliance and adherence to the guidelines, requirements of the NYPA administrative policies.
  • Screen and respond to phone calls and emails as appropriate.
  • Coordinate Business Unit meeting arrangements including agendas, notes and follow-up.
  • Responsible for the coordination of office space and planning.
  • Coordinate projects involving other departments such as HR, IT, Procurement and Law.
  • Coordinate business unit budget input.
  • Review invoices, track details and ensure appropriate adherence to business unit budget plan.
  • Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, and research and create presentations.
  • Make travel arrangements and track appropriate approvals and resulting expenses.
  • Partner and network with other Company administrative assistants in order to collaborate, obtain information, solve problems and get things done.

Knowledge, Skills and Abilities

  • Proven ability to independently exercise sound judgment and take initiative.
  • Proficient in Microsoft Office programs including Excel, Word, PowerPoint & Outlook.
  • Willingness to learn Company policies and applications (HR, budget, procurement, compliance).
  • Excellent ability to organize, multi-task and be detail-oriented.
  • Ability to proofread and edit documents with attention to detail.
  • Recognize and maintain confidential information.
  • Ability to operate effectively in a fast-paced environment with little supervision.
  • Capable of building strong relationships with other individuals and departments in order to accomplish tasks and achieve goals.
  • Ability to plan and coordinate major projects.
  • Strong ability to manage time efficiently to undertake a variety of assignments.
  • Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts and regular exposure to confidential data.

Education, Experience and Certifications

  • Minimum 3 years experience in administrative functions, office management or other related fields.
  • High School Diploma and related experience required, Associate’s degree preferred.

Physical Requirements

Ability to sit at a desk and use a computer and telephone.

 

 

The New York Power Authority is an Equal Opportunity Employer                       

New York is Powered by You

We are a team of over 1,900 energy technologists, IT specialists, business experts, hydro engineers, and other professionals leading the energy revolution. With state-of-the-art technology, advanced R&D, and a modernized infrastructure, we provide New Yorkers with low-cost, clean, reliable power — and we are well on the way to becoming the first fully digital utility in the country. At NYPA, you will be empowered to think big, do good, and transform the energy industry.

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Nearest Major Market: White Plains
Nearest Secondary Market: New York City

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