Deputy Corporate Secretary

Summary

We are seeking an experienced and detail-oriented Deputy Corporate Secretary to join our dynamic team. The successful candidate will support the Corporate Secretary in ensuring the effective governance of the organization. Key responsibilities include managing the preparation of board and committee meetings, preparing and reviewing minutes, maintaining corporate records, and ensuring compliance with statutory and regulatory requirements. The ideal candidate will possess strong organizational and communication skills, a thorough understanding of corporate governance practices, and the ability to manage a team. This is an excellent opportunity for a proactive professional to contribute to the success and integrity of our organization. #LI-CJ1

Responsibilities

• Attend meetings of the Board of Trustees, Economic Development Public Allocation Board (EDPAB), Audit and Governance committees
• As a backup to the Corporate Secretary, maintain the seal of the Authority and affix such seal to all documents and papers authorized by the Trustees or for documents and papers authorized by senior management and requiring such seal to be affixed, as needed
• Provide guidance regarding response to requests under the Freedom of Information Law (FOIL) or in response to other legitimate requests or mandates
• Lead and support the Corporate Secretary in ensuring compliance with corporate governance regulations and best practices
• Oversee the preparation of Board and Committee meetings, ensuring all materials are comprehensive, accurate, and distributed in a timely manner
• Stay informed of legal, statutory, legislative, and regulatory developments affecting the governance of NYPA and its subsidiaries and advisory bodies
• Direct the preparation and filing of regulatory documents, including annual reports and SAPA filings, ensuring accuracy and compliance with all regulatory requirements
• Manage corporate records and adherence to regulatory requirements, implementing systems and processes for efficient recordkeeping and compliance monitoring
• Attend legislative type hearings conducted pursuant to SAPA or Authority rules and ensure proper and appropriate distribution of the record thereof
• Cultivate and maintain close working relationships with the Vice President and Corporate Secretary, EVP & General Counsel, President & CEO, Chairman, Board members and senior management
• Mentor the Corporate Secretary’s Office staff  fostering a high-performance culture and providing guidance on complex governance issues

Knowledge, Skills and Abilities

• Proven experience in corporate governance, compliance, and board management, ideally within a similar industry or highly regulated environment
• Strong understanding of legal, regulatory, and governance frameworks, with the ability to navigate and interpret complex legislative and regulatory developments
• Demonstrated ability to manage multiple priorities, deliver high-quality work under tight deadlines, and lead a team effectively
• Excellent interpersonal, communication and public-speaking skills, with the ability to build and maintain relationships with senior executives, board members, and other key stakeholders
• Demonstrated capability to lead and manage both direct and indirect reports, ensuring alignment with organizational goals and fostering a collaborative and high-performance work environment
• Demonstrated experience with leadership, negotiation, and influencing skills
• Experience in Planning and Administration

Education, Experience and Certifications

• Juris Doctor Degree, admission to the New York State Bar and admitted to practice in New York State and Federal courts is required
• 7 or more years of related experience, or an equivalent combination of training and experience preferred
• 3 or more years of experience managing employees / leading a team preferred

Physical Requirements

Approximately 10%