Payroll Analyst

Summary

The Payroll Analyst processes payroll for ~2500 employees, along with the payroll team members. The Analyst will maintain employee files, process changes to employee master records in ADP (Vantage), monitors and reviews time entry in the Time & Attendance system (SAP), calculates special payments, reconciles payroll registers, creates and maintains Access queries, process 3rd party payments, distributes various reports and checks to both employees and sites. They will engage with employees on payroll questions and resolve issues, while identifying process improvements and efficiencies.

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Responsibilities

• Process all entries for multiple payrolls including time entry and master data, deduction changes, direct deposit entries, W4 changes, paid time off balance adjustments, new hires, and additional payments.
• Monitor the time & attendance system to ensure compliance with NYPA policy by troubleshooting problems encountered with employee entry, Manager’s approvals and site Finance processing.
• Reconcile payroll registers against original source data verifying all paychecks are processed accurately.
• Verify data exported from the payroll system to ensure in-house database reports have captured complete and accurate data.
• Update in-house databases with information from payroll system; creating basic queries/reports in Access as needed and updating existing queries.
• Analyze, reconcile and remit payments to 3rd party vendors; research and resolve variances between amounts deducted and amount remitted.
• Calculate and process special checks for retroactive payments, final payments, sick & vacation payouts, taxable relocation, etc.
• Review entries in payroll system to ensure outcome will have the appropriate taxable implications for the employee.
• Recommend changes to time & attendance system based on payroll processing requirement and user needs.

Knowledge, Skills and Abilities

• Strong math/accounting aptitude is required.
• Advanced knowledge of Microsoft Excel and basic knowledge of Access are required.
• Strong knowledge of current payroll compliance procedures and laws necessary.
• Good knowledge of ADP is preferred.
• Good knowledge of SAP is preferred.
• Strong organizational skills and a detailed oriented approach are required.
• Ability to work on projects with little supervision.
• Effective verbal and written skills required.
• Ability to work in a team environment.
• Keen trouble-shooting and analytical abilities.
• Strong knowledge of automated payroll systems.

Education, Experience and Certifications

• Associate’s Degree in a business relevant field
• Minimum 5 years of business-related  payroll experience.
• Bachelor’s degree preferred in Accounting, Business Management, or Finance .

Physical Requirements

  Limited travel (about 10%) required primarily to our generating facilities.