Senior Accounts Payable Representative

Summary

New York Power Authority’s (NYPA) Accounts Payable Unit is responsible for processing all payments and meeting the regulatory and audit requirements. 

The Accounts Payable function ensures the timely and correct processing of vendor invoices for charges incurred in Headquarters and at the various Plants operated by NYPA, and employee travel expense reimbursements. Ensures compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies and Procedures. Provides various services to customers (vendors, employees, Facilities, Accounting, Procurement, and Internal & External Audit). 

Interface with internal and external customers, & other cross functional units withing the organization.  

Responsibilities

• Responsible for processing invoices from vendors and performing invoice verification to ensure that invoice charges are accurately and timely posted for payment in compliance with Prompt Payment Policy. 
• Ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies & Procedures.
• Perform invoice verification procedures prior to invoice posting and post invoice for payment 
• Perform daily payment processing for all sites and perform necessary audit procedures to ensure payment files are accurately transmitted and processed.
• Complete required testing related to Accounts Payable Modules before periodic upgrades of SAP System are implemented 
• Audit employee expense statements to ensure compliance with the Corporate Travel & Meal Policy and verify supporting documents (receipts & travel itinerary). Aid/support with the Travel System to end users for all sites. Follow up with employees and approvers with open expense statements by ensuring appropriate actions with invoice issue/problems are resolved and reimbursements are made timely. 
• Perform audit procedures to verify that checks in Bank Confirmation Report agree to SAP Check Register daily. Discrepancies are to be investigated immediately. 
• Prepare various financial analysis reports to help Management conduct business decisions
• Prepare and issue accurate 1099’s for Account Payable as required by IRS.

Knowledge, Skills and Abilities

• Intermediate invoice processing skills in large corporate environment
• Demonstrate good problem-solving skills to address and resolve Accounts Payable related problems in a timely manner. Highly developed critical thinking, including the ability to deal with ambiguity, and advanced analytical, problem-solving and troubleshooting capabilities.
• Strong knowledge in Microsoft Excel with ability to do pivot table and various formulas such as VLOOKUP, SUMIF and Index and Match
• Ability to manage change and influence both Management and end users in accepting system / procedure improvements. 
• Ability to adapt to a fast pace and demanding environment
• Ability to troubleshoot and provide great customer support
• Excellent verbal and written communication skills to interact effectively with all levels of organization internally and external customers. 
• Capable of proposing creative solutions  for unexpected system problems in an emergency and follow up with long term solutions. 
• Ability to enforce timely invoice approval by requesting departments to comply with the Prompt Payment Policy and maintain good relationships with vendors. 
• Strong collaboration mindset with an ability to cultivate productive relationships with stakeholders, peers, and teams.
• Advances skills in Microsoft Office applications including Excel, Power Point and Word.
• Understanding of the complete procurement cycle and purchase orders process including 3-way match concept (relation between Procurement, Invoices Posting).
• Working knowledge and experience in fully computerized Financial System

Education, Experience and Certifications

• Bachelor’s degree preferred in business, accounting, or related discipline 
• Minimum of 3 years of working experience 
• Experience working in payables, billing, accounting, or related finance field such as audit, analytics
• Hands on experience with a fully computerized Accounts Payable System (preferably SAP and Kofax Process Director) will be given additional preference

Physical Requirements

N/A