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Senior Administrative Assistant

Location: 

White Plains, NY, US

Summary

Responsible for providing assistance, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning. 

Responsibilities

  • Responsible for the administrative functions of the office.  Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
  • Keep an accurate up-to-date calendar for Senior Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
  • Screen and respond to phone calls and email as appropriate.
  • Coordinate Department meeting arrangements including agendas, notes and follow-up.
  • Responsible for department orientation of new employees, including office set-up.
  • Generate reports, handle multiple projects, and prepare and monitor expense reports.
  • Prepare confidential employee paperwork, assist in the administration of HR programs for the department; ensure timelines, communications and documentation is coordinated and complete.
  • Coordinate department(s) budget input, review invoices and variance reports.
  • Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, and research and create presentations.
  • Make travel arrangements and track appropriate approvals and resulting expenses.
  • Stay abreast of local activity and keep management informed.
  • May assign work to others.

Knowledge, Skills and Abilities

  • Proficient in Microsoft office programs including Excel, Word, PowerPoint and Outlook.
  • Familiar with SAP
  • Ability to learn and follow Department policies and organizations’ administrative (HR, budget, procurement, compliance) policies, operations, organization and company procedures
  • Excellent ability to organize, multi-task and be detail-oriented.
  • Recognize and maintain confidential information.
  • Ability to plan and coordinate major projects with increased experience.
  • Strong ability to manage time efficiently to undertake a variety of assignments.
  • Requires a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.
  • Relies on experience and judgment to plan and accomplish goals.

Education, Experience and Certifications

  • High school diploma or equivalency, and 8 years of administrative experience in progressively demanding environment.

Or

  • Associate degree with 4 years of related experience, or a Bachelor's degree with 2 years of related experience

Physical Requirements

Ability to sit at a desk and use a computer and telephone.

 

 

The New York Power Authority is an Equal Opportunity Employer                       

New York is Powered by You

We are a team of over 1,900 energy technologists, IT specialists, business experts, hydro engineers, and other professionals leading the energy revolution. With state-of-the-art technology, advanced R&D, and a modernized infrastructure, we provide New Yorkers with low-cost, clean, reliable power — and we are well on the way to becoming the first fully digital utility in the country. At NYPA, you will be empowered to think big, do good, and transform the energy industry.

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Nearest Major Market: White Plains
Nearest Secondary Market: New York City

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