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Senior Manager Accounts Payable & Accounting

Location: 

White Plains, NY, US

Summary

The Senior Manager is responsible primarily for directing and managing the payment activities performed by the Accounts payables staff, which requires an advance level of understanding of the procurement flow processes and their relation to accounts payable.  Needs to have extensive knowledge of month end closing activities. This individual should have the capability to oversee other accounting functions including monthly reconciliation of various credit card charges as well as implementing and monitoring controls around financial processes.
This role requires extensive working experience and technical skills to provide support of SAP System related to Accounts Payable process and all required interfaces. Plays important role in integration of business processes with Internal Audit, IT, General Accounting and related groups. Explores Accounts Payable functionalities and implements robust process automation and cash management improvement initiatives in partnership with cross-functional teams. Develops and executes effective solutions to accommodate change management in implementing new projects. Serve as a primary liaison between various stakeholders in addressing issues related to Account Payable, Accounting, Procurement and Budget.
 

Responsibilities
  • Manage, plan and coordinate activities performed by Accounts Payable staff in conjunction with timely and accurate processing of incurred charges including vendor invoices, employee related expenses and Transfer Service Agreement (TSA) transactions.
  • Ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization Policies & Procedures.
  • Ensure internal controls around transactional processes are functioning as intended; develop control point documents, conduct self-assessment of those controls and document corrective actions/mitigation procedures.
  • Problem solve for ERP system (SAP preferred) resolutions and work with IT to develop automated solutions.
  • Explore Accounts Payable functionalities and implement robust process automation and the cash management improvement initiatives in partnership with cross functional teams.
  • Work with various Accounting functions to ensure timely and accurate month end close process including reporting to various stakeholders.
  • Perform monthly reconciliation of Procurement Credit Card charges and Travel Credit Card charges. Oversee monthly accrual process to obtain spends across the organization and reconciliation of the spend with open/closed PO's and invoices (three-way match).
  • Oversee the processing of accurate 1099’s for Account Payable as required by IRS, and research IRS rules in reporting extraordinary 1099’s.
  • Coordinate audit schedules and interface with external auditors in conducting interim and annual audit. Serve as a primary liaison between HQ and Site Account Payable in addressing issues related to day-to-day Account Payable, Procurement and Warehouse Receiving
  • Responsible for efficient operation and customer service orientation of Accounts Payable.
  • Provides leadership, supervision, guidance, support and continuing evaluation of staff and workload distribution.
Knowledge, Skills and Abilities
  • Strong leadership, planning and organizational skills required to manage a complex process involving different departments within the organization and external customers.
  • Ability to delegate tasks to others as necessary and monitor/report on their progress.
  • Working experience and technical knowledge of various SAP Accounts Payable related System and required interfaces.
  • Strong analytical ability requiring a high degree of attention to detail.
  • Advanced level of analytical and problem-solving skills in preparing reconciliation of various credit card charges, and investigating of reconciliation and interface posting errors.
  • Excellent ability to devise alternate solutions for unexpected system problems and follow-on with long term resolutions.
  • Strong negotiation skills are required to coordinate deliverables with Accounts Payable staff and other departments to ensure compliance with Prompt Payment Policy and NYPA Expenditure Authorization & Procedures.
  • Excellent ability to undertake leadership role in bringing various cross-facility issues to conclusion and implement standardized Accounts Payable procedures and processes.
  • Strong knowledge of application of Generally Accepted Accounting Principles (GAAP).
  • General knowledge of utility industry.
  • Effective written and oral communication skills in preparing Management reports, developing procedures, leading meetings, and conducting training classes.
     
Education, Experience and Certifications
  • Bachelor's degree in Accounting or equivalent business experience CPA is preferred.
  • Minimum 5-years’ experience working with SAP and/or any other ERP system.
  • 10 + working experience in all aspects of Accounts Payable functions, of which a Minimum of 5 years in a supervisory role.
  • Experience working in General Accounting, including Month End Close, Internal Controls Reporting and Analytics.
  • Previous exposure to business transformation and process improvement.
Physical Requirements

N/A

 

The New York Power Authority is an Equal Opportunity Employer                       

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