Sr Manager, Vendor Contracts

Summary

Senior Manager, Vendor Contracts is responsible for initiating, developing, and managing a portfolio of contracts with the Authority’s vendors to support the Operations business unit:  

• Develop purchase requisitions, Supports Procurement Contracts and Bid Administration efforts from an End User perspective.
• Manage Supplier Contract portfolio - ensuring funds are available for anticipated work, continuity of service (working with SSM to extend contracts and/or add dollars based on Trustee limits, as well as transfer ongoing work to new contracts), gathers supporting documentation to assist with issuing contract change orders to modify T&Cs as needed.
• Communicate and engage with Suppliers on department procedural changes, coordinating specific project trainings and assisting with contract questions or concerns in conjunction with SSM and Legal.
• Document performance and service level agreements and monitors vendor/supplier performance against those agreements. #LI-VB1

Responsibilities

• Develop and standardize contracting and project delivery processes and procedures, incorporating best practices for improved efficiency.
• Strategize and oversee the development of new contracts for the Operations business unit, encompassing a range of services.
• Coordinate procurement contracting initiatives with NYPA leadership, overseeing large-scale procurement activities and strategies.
• Handle a high volume of Purchase Order and Change Order requests, optimizing staff distribution and ensuring quality control.
• Lead in performance management and staff development, focusing on team goals, workload balancing, and succession planning.
• Foster staff growth and skill development, setting objectives and monitoring team performance for continuous improvement.
   

Knowledge, Skills and Abilities

• Proficiency in procurement and contracting strategies, with broad understanding of the regulatory market.
• Partnering effectively with various business communities, integrating best practices.
• Superior customer relations and presentation skills, effective communication with senior leadership and executive-level interaction.
• Advanced creative thinking and problem-solving abilities, making sound decisions under uncertainty.
• Skilled in adapting to shifting priorities and timelines, ensuring effective project delivery.
• Independent and creative thinker, evaluating alternative solutions to complex problems.
• Effective team leader, influencing internal and external stakeholders.
• Deep knowledge in contracts, construction management, project financing, guiding and leading teams.

Education, Experience and Certifications

• Requires a bachelor’s degree or master’s degree in Engineering, Business Administration, or Public Administration.
• Typically requires experience in time management, conflict resolution and negotiation.
• Minimum 7 years of related experience, or an equivalent combination of training and experience. 
• Minimum 3 years of experience managing employees / leading a team
• Professional certifications such as Project Management Professional Certification (PMP) or Design Build Professional (DBIA) highly preferred.

Physical Requirements