Temp Senior Administrative Assistant

Summary

Responsible for providing assistance, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning. 

Temporary employees are eligible to participate in a retirement plan, a 457 Deferred Compensation plan, and the employee assistance program. Full-time temporary employees that are expected to work at least six months are eligible for medical coverage. #LI-AV1

Responsibilities

• Responsible for the administrative functions of the office.  Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for Senior Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Screen and respond to phone calls and email as appropriate.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• Responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork, assist in the administration of HR programs for the department; ensure timelines, communications and documentation is coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, and research and create presentations.
• Make travel arrangements and track appropriate approvals and resulting expenses.
• Stay abreast of local activity and keep management informed.
• May assign work to others.

Knowledge, Skills and Abilities

• Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook.
• Familiar with SAP
• Good knowledge of Department's policies and organizations’ administrative (HR, budget, procurement, compliance) policies.
• Excellent ability to organize, multi-task and be detail-oriented.
• Recognize and maintain confidential information.
• Ability to plan and coordinate major projects with increased experience.
• Strong ability to manage time efficiently to undertake a variety of assignments.
• Thorough understanding of the Department’s/Site’s operations, organization & Compnay procedures.
• Requires a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.
• Relies on experience and judgment to plan and accomplish goals.

Education, Experience and Certifications

• High school diploma or equivalency, and 8 years of administrative experience in progressively demanding environment.

Or

• Associate degree with 4 years of related experience, or a Bachelor's degree with 2 years of related experience

Physical Requirements

Ability to sit at a desk and use a computer and telephone.